10 Mistakes to Avoid With Your Passport Name Change

Before you start the name change process, take a moment to check the expiry date of your current passport. If your passport is nearing its expiration date, you might want to renew it first. Many countries require that your passport be valid for at least six months beyond your travel dates. Renewing your passport while changing your name can save you time and hassle in the long run.

If your passport is set to expire soon, consider renewing it under your old name first and then submitting a name change request. This way, you avoid potential delays that could affect your travel plans. Always plan ahead and give yourself plenty of time to handle both renewal and name change processes.

Filling out the application form for a passport name change can be tedious, but it’s essential to do it accurately and thoroughly. One of the most common mistakes is leaving fields blank or providing incomplete information. An incomplete form can result in delays or even rejection of your application.

So, double-check each section of the form before submitting it. Ensure all required fields are filled out correctly, including your new name, old name, and any other pertinent details. It’s also a good idea to review the instructions provided by the passport agency to ensure you haven’t missed anything.

When changing the name on your passport, you must provide specific documents to support your request. These documents typically include a certified copy of your marriage certificate, divorce decree, or court order showing your name change. Providing incorrect or incomplete documentation is a common mistake that can delay your application.

Make a checklist of all the required documents and gather them before starting your application. Ensure each document is an official, certified copy, not a photocopy. Having everything in order from the start will streamline the process and reduce the risk of delays.

The passport agency requires certified copies of certain documents to process your name change. A certified copy is a copy of a document that a legal authority has verified as being a true copy of the original. Submitting uncertified copies or failing to include certified copies of required documents can cause significant delays.

To avoid this mistake, ensure that all necessary documents are certified by the appropriate authority. You can often obtain certified copies from the office where the original documents were issued. For example, if you need a certified copy of your marriage certificate, you can request one from the county clerk’s office where your marriage license was filed.

In some cases, certain documents may need to be notarized to be accepted by the passport agency. Notarization involves a notary public verifying your identity and witnessing your signature on the document. Failing to notarize the required documents can result in your application being rejected.

Check the passport agency’s requirements to see if any of your documents need to be notarized. If they do, visit a notary public to get them notarized before submitting your application. Notaries are often found at banks, law offices, and shipping stores like UPS or FedEx.

Consistency is key when changing the name on your passport. Using different versions of your name on various documents can lead to confusion and delays. For example, if your marriage certificate lists your new name as “Jane Marie Smith,” but your application lists “Jane M. Smith,” the passport agency may reject your application due to inconsistency.

Ensure that the name you use on your passport application matches exactly with the name on your supporting documents. This includes middle names, initials, and hyphens. Consistent use of your new name across all documents will help avoid any issues during the application process.

Your passport photo must meet specific requirements set by the passport agency. Common mistakes include using photos that are the wrong size, having the wrong background color, or not showing your face clearly. Submitting a photo that doesn’t meet these requirements can result in your application being delayed or rejected.

Review the passport photo guidelines provided by the passport agency before taking your photo. Ensure that your photo is the correct size, has a plain white or off-white background, and shows your full face without any shadows. It’s often easiest to have your passport photo taken at a professional photo service that is familiar with the requirements.

There are specific timeframes within which you must submit your name change application. For example, if you’re changing your name due to marriage, you may need to submit your application within a certain period after your marriage. Missing these deadlines can result in additional fees or having to restart the process.

Be aware of any deadlines associated with your name change and plan accordingly. Mark important dates on your calendar and set reminders to ensure you don’t miss any critical deadlines. Promptly submitting your application will help avoid unnecessary complications.

When you submit your name change application, keeping copies of all documents for your records is essential. Failing to do so can create issues if there are any questions or problems with your application. Having copies on hand can also make tracking your application’s progress easier.

Make copies of your completed application form, all supporting documents, and any correspondence with the passport agency. Store these copies in a safe place where you can easily access them if needed. This will give you peace of mind and help you resolve any issues that may arise.

Changing your name on your passport involves various fees, including application fees, processing fees, and possibly expedited service fees. Overlooking these fees or using an incorrect payment method can delay your application.

Review the fee schedule provided by the passport agency and ensure you have the correct amount ready. Double-check the accepted payment methods, whether it’s a check, money order, or credit card. Paying the correct fees using an approved method will help ensure your application is processed without delays.

Changing your name on your passport is an essential step that requires careful attention to detail. By avoiding these common mistakes, you can ensure a smooth and efficient process.

Remember to check your passport’s expiry date, complete the application forms accurately, provide the correct documentation, and adhere to all requirements. 

Using a Name Change kit can further simplify the process, providing you with step-by-step guidance and resources.

1. Can you cross out mistakes on the passport application?

No, you should not cross out mistakes on your passport application. Alterations or corrections, such as crossing out errors, can make your application appear tampered with and may lead to its rejection. Instead, follow these steps to ensure your application is accurate and acceptable:

• Use a New Form: If you make a mistake, it’s best to start with a new form. Download or request a new application form and fill it out carefully.
• Fill Out the Form Electronically: If possible, fill out the form electronically. This reduces the risk of errors and allows for a cleaner, more professional-looking application.
• Double-Check Your Information: Before submitting your form, double-check all the information to ensure it is correct. Pay special attention to personal details such as your name, date of birth, and identification numbers.

2. What should you do if there is a mistake on your passport?

• Fill Out the Correct Forms: You may need to fill out specific forms to request a correction. In the U.S., for example, you would use Form DS-5504 if the error was due to a printing mistake by the passport agency and if you report it within one year of issuance. For other types of corrections, you might use Form DS-82 or DS-11.
• Include the Incorrect Passport: Send your current passport with the correction request form. If you’re required to mail your passport, use a secure and trackable method.
• Provide Supporting Documents: Include any supporting documents that verify the correct information, such as a birth certificate, marriage certificate, or court order.